Registration

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All participants must wear a valid conference badge at all times (this includes conference, receptions, gala dinner, site visits etc.)

Sponsors eligible free admission to the forum and Exhibitors eligible free admission to the exhibition, will receive an email from the ERF2023 organizers, with direct links to registration.

ERF 2023 registration information and pricing policy

forum

early bird

until 31.01.2023, noon (12:00 CET)
  • euRobotics Member (with free link) - 0 €
  • euRobotics Member (with discount link) - 450 € - DKK 3,375 (ex. VAT)
  • NON-member - 650 € - DKK 4,875 (ex. VAT)
  • Student - 330 € - DKK 2,475 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • One day 14 March - 250 € - DKK 1,875 (ex. VAT)
  • One day 15 March - 250 € - DKK 1,875 (ex. VAT)
  • One day 16 March - 250 € - DKK 1,875 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 200 € - DKK 1,500 (ex. VAT)
  • DK VAT is 25%
Sold out

normal

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with free link) - 150 € - DKK 1,125 (ex. VAT)
  • euRobotics Member (with discount link) - 570 € - DKK 4,275 (ex. VAT)
  • NON-member - 770 € - DKK 5,775 (ex. VAT)
  • Student - 400 € - DKK 3,000 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • One day 14 March - 300 € - DKK 2,250 (ex. VAT)
  • One day 15 March - 300 € - DKK 2,250 (ex. VAT)
  • One day 16 March - 300 € - DKK 2,250 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 250 € - DKK 1,875 (ex. VAT)
  • DK VAT is 25%
Sold out

Onsite

from 09.03.2023, noon (12:00 CET)
  • Name change – 100 € - DKK 750 (ex. VAT)
  • euRobotics Member (with free link) - 300 € - DKK 2,250 ex. VAT)
  • euRobotics Member - 700 € - DKK 5,250 (ex. VAT)
  • NON-member - 900 € - DKK 6,750 (ex. VAT)
  • One day 14 March - 350 € - DKK 2,625 (ex. VAT)
  • One day 15 March - 350 € - DKK 2,625 (ex. VAT)
  • One day 16 March - 350 € - DKK 2,625 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 300 € - DKK 2,250 (ex. VAT)
  • DK VAT is 25%
Sold out

Not a member of euRobotics? Save money,- on your participation by becoming a member. Read more and sign up here.

gala dinner

early bird

until 31.01.2023, , noon (12:00 CET)
  • euRobotics Member (with free/discount link) - 50 € - DKK 375 (ex. VAT)
  • NON-member - 85 € - DKK 637.5 (ex. VAT)
  • Student - 50 € - DKK 375 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • DK VAT is 25%
Sold out

normal

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with free/discount link) - 75 € - DKK 562.5 (ex. VAT)
  • NON-member - 95 € - DKK 712.5 (ex. VAT)
  • Student - 60 € - DKK 450 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • DK VAT is 25%
Sold out

onsite

from 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with free/discount link) - 100 € - DKK 750 (ex. VAT)
  • NON-member - 100 € - DKK 750 (ex. VAT)
  • DK VAT is 25%
Sold out

Not a member of euRobotics? Save money,- on your participation by becoming a member. Read more and sign up here.

extras

NORMAL

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
Sold out

ONSITE

from 09.03.2023, noon (12:00 CET)
sold out

Deals and packages

euRobotics Membership

  • euRobotics members – Industry and Research – receive a number of free- and discount registration links (according to their annual membership fees), provided that they have paid their euRobotics membership fees. The codes will allow access to free registration until 31th of December 2022 (23:59 CET), after that 150 – 300 EURO will be added, depending on time of registration.
  • euRobotics members benefit from discounted rates for all additional tickets purchased. Associate members also benefit from the euRobotics discounted rates.
  • Free- and discount links have been sent directly to eligible euRobotics members and sponsors

FULL Registration fee includes

  • Admission to all scientific sessions, workshops and exhibition
  • Welcome reception on 14.03.2023
  • On-site lunches and refreshments in the sponsor- as well as exhibition areas

GALA DINNER REGISTRATION INCLUDES

  • Entrance to the Gala Dinner, 14 March 2023
  • Find out more about the gala dinner here

One day pass includes

  • Admission to all scientific sessions, workshops and exhibition during one day
  • On-site lunch and refreshments during the selected day in the exhibition area

Exhibition Only pass

For students

  • You will be asked for proof of being a student upon completion of registration
  • An invalid proof will lead to the invalidation of your registration
  • As a general rule, PhD students are not considered students
  • If you have questions regarding registration, please send an e-mail to ERF2023-REGISTRATION@sdu.dk

Registration fees and conditions for payment

  • Payment via Wire transfer only possible until February 7, 2023.
  • The registration fee is based on the date of registration and payment. 
  • If you want to benefit from the lower fee, register early and pay before the deadline.
  • Registration through invoice option will be automatically updated to the next fee if payment has not been processed before the payment deadline mentioned on the invoice.
  • Please make sure that you select the right ticket category (euRobotics Member/ Non-member) with the implications linked to it. Free ticket codes and discounted rates cannot be applied after a registration has been confirmed.
  • The ticket received upon registration is only valid once payment has been done. All tickets have to be paid before entering the forum regardless of the payment date on the invoice. 
  • Participants failing to present a valid ticket or proof of payment will have to buy on site tickets. No refunds will be made.

Cancellations and refunds

If you are unable to attend, you need to notify us by sending an e-mail with your name and registration confirmation to erf2023-registration@sdu.dk

You will be refunded according to the following conditions

  • Cancellation up to 14 days after order – 100% refund (Cancellations received less than 14 days prior to the first day of the event are non-refundable.)
  • Cancellation after 31st of January – No refund

All cancellation requests will be handled after the ERF. All refund requests will handled as soon as possible, however in some cases, refunds will be handled after the ERF.

Registration contact: erf2023-registration@sdu.dk

For euRobotics General Assembly participants: Please contact secretariat@eu-robotics.net

USEFUL INFORMATION

Visit SDU Robotics on Campus

  • Departure with guide in front of VENUE ODEON, March the 15th at 15:25 and 16:25
  • Registration full – sign up for the WAITING LIST, as part of your ERF registration

AWARD CEREMONY, GALA DINNER ON AND AFTER PARTY ON CAMPUS

  • Departure with guide in front of VENUE ODEON, Marth the 15th at 17:25
  • Doors to Award ceremony (Auditorium U45) opens at 18:00
  • Luxurious ERF 2023 Gala Dinner, served by Michelin accredited Master Chef Thomas Pasfall. Thomas used to sail with H.M. The Queen of Denmark, and has his own restaurant in down town Odense.
  • The Gala Dinner takes place on SDU Campus Square.
  • Gala Dinner requires a ticket – add it as part of your ERF registration.
  • Festive afterparty (SDU Winter Garden) with drinks, dancing and socializing.
  • The last tram to town from Campus leaves at 00:05.

Family Program

Find out more about the family program here.

Disclaimer

Billing will be in DKK and added 25% DK VAT. Exchange rate: 1 EURO = 7,5 DKK

Sponsors and Exhibitors entering a valid EU VAT number upon registration, are subject to reverse charge, and DK VAT will not be added to the bill.

All information on this page is subject to change without notice.