Sponsors eligible free admission to the forum and Exhibitors eligible free admission to the exhibition, will receive an email from the ERF2023 organizers, with direct links to registration.

ERF 2023 registration information and pricing policy

forum

early bird

until 31.01.2023, noon (12:00 CET)
  • euRobotics Member (with free link*) - 0 €
  • euRobotics Member (with discount link*) - 450 € - DKK 3,375 (ex. VAT)
  • NON-member - 650 € - DKK 4,875 (ex. VAT)
  • Student - 330 € - DKK 2,475 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • One day 14 March - 250 € - DKK 1,875 (ex. VAT)
  • One day 15 March - 250 € - DKK 1,875 (ex. VAT)
  • One day 16 March - 250 € - DKK 1,875 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 200 € - DKK 1,500 (ex. VAT)
  • DK VAT is 25%
Sold out

normal

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with discount link*) - 150 € - DKK 1,125 (ex. VAT)
  • euRobotics Member (with discount link*) - 570 € - DKK 4,275 (ex. VAT)
  • NON-member - 770 € - DKK 5,775 (ex. VAT)
  • Student - 400 € - DKK 3,000 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • One day 14 March - 300 € - DKK 2,250 (ex. VAT)
  • One day 15 March - 300 € - DKK 2,250 (ex. VAT)
  • One day 16 March - 300 € - DKK 2,250 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 250 € - DKK 1,875 (ex. VAT)
  • DK VAT is 25%

Onsite

from 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with discount link*) - 300 € - DKK 2,250 ex. VAT)
  • euRobotics Member - 700 € - DKK 5,250 (ex. VAT)
  • NON-member - 900 € - DKK 6,750 (ex. VAT)
  • Student - 425 € - DKK 3,187.5 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • One day 14 March - 350 € - DKK 2,625 (ex. VAT)
  • One day 15 March - 350 € - DKK 2,625 (ex. VAT)
  • One day 16 March - 350 € - DKK 2,625 (ex. VAT)
  • Exhibition only (gives access to the exhibition, not the conference) - 300 € - DKK 2,250 (ex. VAT)
  • DK VAT is 25%

Not a member of euRobotics? Save money,- on your participation by becoming a member. Read more and sign up here.

gala dinner

early bird

until 31.01.2023, , noon (12:00 CET)
  • euRobotics Member (with free/discount link*) - 50 € - DKK 375 (ex. VAT)
  • NON-member - 85 € - DKK 637.5 (ex. VAT)
  • Student - 50 € - DKK 375 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • DK VAT is 25%
Sold out

normal

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with free/discount link*) - 75 € - DKK 562.5 (ex. VAT)
  • NON-member - 95 € - DKK 712.5 (ex. VAT)
  • Student - 60 € - DKK 450 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • DK VAT is 25%

onsite

from 09.03.2023, noon (12:00 CET)
  • euRobotics Member (with free/discount link*) - 750 €
  • NON-member - 150 € - DKK 1,125 (ex. VAT)
  • Student - 75 € - DKK 562.5 (ex. VAT)
  • Sponsor (with free link*) - 0 €
  • DK VAT is 25%

Not a member of euRobotics? Save money,- on your participation by becoming a member. Read more and sign up here.

extras

NORMAL

from 31.01.2023, noon (12:00 CET) until 09.03.2023, noon (12:00 CET)
  • Charity run - 35 € - DKK 262.5 (ex. VAT)
  • Site visit to DTI Monday - 25 € - DKK 187.5 (ex. VAT)
  • Site visit to SDU Robotics Wednesday – free – limited space (sign up on the waiting list)
  • Site visit to DTI Friday - 25 € - DKK 187.5 (ex. VAT)
  • Family program Tuesday –> Thursday – Free
  • DK VAT is 25%

ONSITE

from 09.03.2023, noon (12:00 CET)
  • Charity run - 35 € - DKK 262.5 (ex. VAT)
  • Site visit to DTI Monday - 35 € - DKK 262.5 (ex. VAT)
  • Site visit to SDU Robotics Wednesday – free – limited space (sign up on the waiting list)
  • Site visit to DTI Friday - 35 € - DKK 262.5 (ex. VAT)
  • DK VAT is 25%

Deals and packages

euRobotics Membership

  • euRobotics members – Industry and Research – receive a number of free- and discount registration links (according to their annual membership fees), provided that they have paid their euRobotics membership fees. The codes will allow access to free registration until 31th of December 2022 (23:59 CET), after that 150 – 300 EURO will be added, depending on time of registration.
  • euRobotics members benefit from discounted rates for all additional tickets purchased. Associate members also benefit from the euRobotics discounted rates.
  • Free- and discount links have been sent directly to eligible euRobotics members and sponsors

Registration fee includes

  • Admission to all scientific sessions, workshops and exhibition
  • Welcome reception on 14.03.2023
  • Visit to SDU Robotics Labs and ERF 2023 Award ceremony on Wednesday afternoon
  • On-site lunches and refreshments in the sponsor- as well as exhibition areas

GALA DINNER REGISTRATION INCLUDES

  • Entrance to the Conference Networking Dinner, 14 March 2023

Registration contact: erf2023-registration@sdu.dk

For euRobotics General Assembly participants: Please contact secretariat@eu-robotics.net

One day pass includes

  • Admission to all scientific sessions, workshops and exhibition during one day
  • on-site lunch and refreshments during the selected day in the exhibition area

Exhibitor Only pass

For students

  • You will be asked for proof of being a student upon completion of registration
  • An invalid proof will lead to the invalidation of your registration

Registration fees and conditions for payment

  • Payment via Wire transfer only possible until March 1st, 2023.
  • The registration fee is based on the date of registration and payment. 
  • If you want to benefit from the lower fee, register early and pay before the deadline.
  • Registration through invoice option will be automatically updated to the next fee if payment has not been processed before the payment deadline mentioned on the invoice.
  • Please make sure that you select the right ticket category (euRobotics Member/ Non-member) with the implications linked to it. Free ticket codes and discounted rates cannot be applied after a registration has been confirmed.

Cancellations and refunds

If you are unable to attend, you need to notify us by sending an e-mail with your name and registration confirmation to erf2023-registration@sdu.dk

You will be refunded according to the following conditions

  • Cancellation up to 14 days after order – 100% refund (Cancellations received less than 14 days prior to the first day of the event are non-refundable.)
  • Cancellation before 31st of December 2022 – 90% refund
  • Cancellation before 31st of January – 50% refund
  • Cancellation after 31st of January – No refund

All refund requests will handled as soon as possible, however in some cases, refunds will be handled after the ERF.

Registration contact: erf2023-registration@sdu.dk

For euRobotics General Assembly participants: Please contact secretariat@eu-robotics.net

USEFUL INFORMATION

Visit SDU Robotics on Campus

  • Departure with guide in front of VENUE ODEON, March the 15th at 15:25 and 16:25
  • Registration full – sign up for the WAITING LIST, as part of your ERF registration
  • Cease the opportunity to visit the university where it all began. It is completely free and the professors at SDU Robotics are eager to welcome you into their labs.
  • Enthusiastic guides will be waiting to escort you from SDUs main entrance, to the iconic “Champagne Building”, the home of SDU Robotics!
  • Meet the guides at 16:00 and 17:00 on top of the stairs at the SDU main entrance

AWARD CEREMONY, GALA DINNER ON AND AFTER PARTY ON CAMPUS

  • Departure with guide in front of VENUE ODEON, Marth the 15th at 17:25
  • Doors to Award ceremony (Auditorium U45) opens at 18:00
  • Luxurious ERF 2023 Gala Dinner, served by Michelin accredited Master Chef Thomas Pasfall. Thomas used to sail with H.M. The Queen of Denmark, and has his own restaurant in down town Odense.
  • The Gala Dinner takes place on SDU Campus Square.
  • Gala Dinner requires a ticket – add it as part of your ERF registration.
  • Festive afterparty (SDU Winter Garden) with drinks, dancing and socializing.
  • The last tram to town from Campus leaves at 00:05.

Getting to Campus

  • Take the tram from “ODEON” towards “Hjallese” and get off at “Campus Odense”. It’s a 16 min. ride. 
  • Ticket information is found here
  • The tram has a frequency of 7,5 min in the daytime until 18:00, then every 15 min
  • The last tram to town from Campus leaves at 00:05.

Family Program

  • Bring your partner and your children. We will make sure they are well entertained and get a sense of the unique Odense flavor while you attend the conference.
  • Participation in the family program is free for partners and children of delegates participating in the entire ERF2023.
  • Programs will be Tuesday – Thursday app. 10:00 – 14:00.
  • The program is under construction, and may include, visit to H C Andersen museum, shopping and a visit to the public pool.
  • Unaccompanied children from the age of 14 are welcome

Disclaimer

Billing will be in DKK and added 25% DK VAT. Exchange rate: 1 EURO = 7,5 DKK

Sponsors and Exhibitors entering a valid EU VAT number upon registration, are subject to reverse charge, and DK VAT will not be added to the bill.

All information on this page is subject to change without notice.